Project support officer

Location: Hinkley Point C, Somerset (full 5 day site attendance required)
Department: Delivery
Rate of Pay: £130.00 per day
Holiday Entitlement: 36 days per year (including bank holidays)

Contract: Long term temporary with Manpower UK

Exciting Opportunity for a Project support officer

The Project Support officer will manage the effective and efficient provision of professional support services to the Programme Area and also to the wider programme or management team. The job holder is expected to act primarily on their own initiative ensuring the smooth operation of the office and effectively managing senior stakeholder requirements. The role may require additional administrative responsibilities.

Responsibilities:

• Provide a professional, accurate and reliable administration support service to the department and extended business unit as required
• Diary and itinerary management for the arrangement of meetings
• Prepare meeting packs, co-ordinate the booking of rooms, arrange travel, accommodation, pool/hire vehicles and hospitality as required
• Maintenance of data/records in order that information is readily available and easily accessible
• To liaise closely with counterparts in other NNB locations and command centres to support effective interaction and collaboration
• Record and produce minutes for key business meetings as necessary
• Provide office services such as reprographics, binding etc.
• Maintain confidentiality of all information
• Keep in touch with team members when they are out of the office and report issues/ take actions for response as appropriate
• Respond to phone/email enquiries to/ from wide range of external parties etc
• Prepare letters, documents, ensure reports are well presented

Requirements

Essential:

• Good organisational skills (flexible/organised/methodical)
• Ability to work independently and be proactive
• Excellent communication/interpersonal skills notably with various levels of the organisation and externally
• The ability to work as an integral part of a team contributing to team success, communications and a positive working environment
• Flexible approach with the ability to multi-task and work on own initiative
• Previous team support experience
• Discretion - confidentiality when dealing with sensitive information
• Attention to detail with the ability to effectively manage tasks through to completion
• General administrative knowledge producing professional work as well as ability to adapt to new and changing systems (and possibly creating systems)
• Use of Outlook or similar diary/email application; Microsoft Office - Word, Excel, Power Point